Regular Meeting Silver Creek Township Board

April 21st, 2009

7 P.M.

Unapproved

 

 

In attendance, John Jones Chairman, Supervisors Doug Schneider, Heath Gillham, Russell Nelson, Steve Langanki, Clerk Sandy Forsman, Treasurer Lenore Johnson, Maintenance Supervisor Brian Opatz.

 

John called the meeting to order.

 

Pledge was recited.

Open form for citizen comments-Owners of the Up the Creek Bar addressed the board with a inquiry on if they have a band once a month with limited hours outside would the board find a problem with this? Board stated that with this type of gathering the neighbors should be approached and informed. Also set hours should be made with consideration of the neighborhood . As long as there are no complaints the board sees no problem. Thanked the Morris’s for bringing this to the boards attention.

 

Review and approve of agenda motion to approve agenda by Heath and seconded by Russell all in favor motion carried.

 

Consent agenda items- Minutes of March 17, 2009 motion by Steve to accept the minutes as written and seconded by Russell  All in favor except Doug who abstained because as of this meeting he was not a member, motion carried.

 

Organizational Meeting minutes March 17th, 2009, Motion by Doug to accept the minutes as written and seconded by Heath all in favor motion carried.

 

Clerks report- Heath made a motion to accept the clerks report and Doug seconded all in favor motion carried.

 

Disbursements- Motion by Doug to accept the disbursements and seconded by Steve all in favor motion carried.

 

Treasurers Report-Received gravel tax check for $2,571.11, to be deposited into Road and Bridge, $300.00 to the Building Fund and $60.00 to revenue for a total of $2,931.11.

Revenue stands at $114,823.98, Road and Bridge, $208,080.15, available money $322,904.13. Fire Fund $9,805.70, Building $650.07, Capital Imp $44,129.62, Contingency $25,510.84, Checks out $4,812.47, Checking $318.57. Motion by Heath to approve the treasurers report and seconded by Russell all in favor motion carried.

 

New Business- Marshall Smith from Monticello Big Lake Hospital. Marshall spoke of the many changes and improvements and additions to the hospital, The new Cancer

 

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Center, Hospital revenues , expenses and charity care. At this time there are available to persons that have received care and are unable to pay a qualified person at the hospital to help fill out forms that can be confusing and personal. A care facility nursing home that has 89 beds providing skilled nursing and rehabilitation programs Marshall stated that in 2008 the board of directors reduced the tax levy by $200,000.00 based on  property value for a average of $50.00 per home owner. The hospital employs 530 employees with a payroll of $21 million. . The board thanked Mr. Smith for the information. And Brian Doyle for attending.

 

Molly from Schlneer & Wenner addressed the board, Molly is the accountant that did the audit it of the township finances for 2008, she came before the board to address issues that she found when reviewing the townships finances. Like most townships the record keeping is ruled by the states CTAS system which the state recommends. Molly found that this system does lack some areas. Also she stated that there were no high risk areas in our system but thought that the clerk and the treasurer should meet regularly to balance on a monthly basis. Board thanked her for her information.

 

Priority list for long range plans- John asked the board members what priorities they had for goals for the future of the township, the board to respond at future meetings.

 

Letter from residents on Amery Avenue to the board.- A list of residents that have been paying to have chloride applied to there road on Amery avenue was read, the concern was they felt since they have been paying for the chloride it has been saving the township money on gravel and road maintenance and would like the board to consider to pay for the chloride this year on Amery. Doug stated this should be reviewed on the road tour. Board agreed.

 

Old Business- John Prippert request made at the Planning and Zoning board was reviewed, Johann from planning and zoning spoke that his board reviewed the parcel in question and by a vote of 4 to 1 it was approved for the division, Heath made a motion based on the recommendation of planning and zoning to approve the division and Doug seconded all in favor motion carried.

John spoke of a conditional use permit violation in Silver Creek Mr. Guyes who has  antique car sales has violated his permit by having more then twelve cars in the back part of his lot, John counted over 30 at the time he visited. Board asked the clerk to sent a letter to Mr. Guyes and notify the county.

 

Maintenance report-Purchased two tires for the John Deer Tractor at a cost of $250.00 with rims , Preparing to fix the ditch on 127th by the John Gillham property would appreciate if  the board would have a site inspection to explain what is needed to complete this project.

Used the reclaimer disk on the shoulders on the gravel roads, have presented to the board quotes for crack fill and seal coat .Astech gave a quote of $1.32 per pound and Allied bid $1.79.

 

 

 

 

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Doug made a motion to accept Astech quote of $1.32 for crack filling and seal coating and Steve seconded all in favor motion carried. I was able to tag along with the county on the chip and seal the total was $74,000.00 of which Clearwater Twp has agreed upon ½ cost for Mississippi Oaks. I had budged $90,000.00 for this project so as you can see there is a savings for the township Russell made a motion to have Brian tag along with the county and Heath seconded all in favor motion carried. Have a quote to patch wide cracks in Mississippi Oaks from Pavement Resources of $2,650.000 Doug made a motion to accept the quote from Pavement Resources and Steve seconded all in favor motion carried.

Heath presented two quotes to replace the lighting in the shop and hall after discussion and reviewing the cost Russell made a motion to have Brian fix what lighting needs repair for $2,500.00 or less Heath seconded all in favor motion carried.

 

Motion to adjourn by Steve and seconded by Doug all in favor motion carried.

 

 

 

Sincerely

Sandy Forsman

Clerk