REGULAR MEETING OF THE SILVER CREEK TOWNSHIP BOARD

JANUARY 17TH, 2006

7P.M.

UNAPPROVED

 

 

 

 

 

JIM CALLED THE MEETING TO ORDER, IN ATTENDANCE JIM KLOSTER, JOHN JONES, DON DORF, ALFRED SHENTON, RUSSELL NELSON, CLERK SANDY FORSMAN, TREASURER LENORE JOHNSON, MAINTENANCE BRIAN OPATZ.

 

PLEDGE WAS RECITED.

 

MOTION TO CLOSE OF RECEIVING QUOTES FOR CRUSHING AND HAULING BY DON AND SECONDED BY RUSSELL ALL IN FAVOR MOTION CARRIED.

 

CITIZEN COMMENTS FROM THE FLOOR. - MR. HILL FROM LAKE IDA OBJECTED TO THE MOVING OF THE ROAD WHERE THE COSTS WOULD BE THE RESPONSIBILITY OF THE RESIDENTS LIVING ON THAT ROAD. MR. HILL FELT THAT THE TOWNSHIP SHOULD ABSORB MOST OF THE COSTS. JOHN SPOKE TO MR. HILL THAT THEIR WOULD BE ABOUT 47 RESIDENTS INVOLVED IN THE SHARING OF THIS COST AND IT WOULD INVOLVE THE RESIDENTS ON THE EAST SIDE ALSO BECAUSE IT IS THEIR ONLY EXIT FROM THEIR ROAD. MR. HILL ASKS THAT HE BE GIVEN A BREAK DOWN OF THE COSTS TO MOVE THIS ROAD. BRIAN WILL GET THE FIGURES FOR THE CLERK TO SEND TO MR. HILL. ALFRED REMINDED THE BOARD THAT THE SHADY REST DEVELOPMENT ROAD IS A PRIVATE ROAD AND THE TOWNSHIP DOES NOT GET INVOLVED WITH MAINTENANCE OF PRIVATE ROADS THAT ARE NOT RECORDED.

 

REVIEW OF THE AGENDA- MOTION BY RUSSELL TO ACCEPT THE AGENDA WITH ANY ADDITIONS AND SECONDED BY JOHN ALL IN FAVOR MOTION CARRIED.

 

MINUTES OF DECEMBER 20TH, 2005, MOTION MADE BY JOHN TO ACCEPT THE MINUTES AS WRITTEN SECONDED BY RUSSELL ALL IN FAVOR MOTION CARRIED.

 

DEPOSITS FROM HALL RENTAL- CLERK STATED THERE WERE TWO AND THE HALL WAS LEFT IN GOOD CONDITION. MOTION BY JOHN TO RETURN THE DEPOSITS AND SECONDED BY ALFRED ALL IN FAVOR MOTION CARRIED.

 

 

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CLERKS REPORT-             CLERK REPORTED THAT BRIAN WISHES TO CHANGE INSURANCE CARRIERS THAT WOULD SAVE THE TOWNSHIP $57.00 A MONTH THE OLD CARRIER WAS PREFERRED ONE AND THE NEW HEALTH PARTNERS WITH NO LOSS OF COVERAGE, MOTION BY DON FOR BRIAN TO CHANGE CARRIERS AND SECONDED BY ALFRED ALL IN FAVOR MOTION CARRIED. WEB SITE SHOULD BE UP AND RUNNING IN ABOUT A MONTH, MET WITH BRIAN MUNSTERTEIGER AND JIM KLOSTER SATURDAY TO DISCUSS THE FORMAT OF THE SITE WHICH INCLUDES THE YEARLY NEWS LETTER, IT WILL BE EASY ACCESS FOR THE USER AND WILL INCLUDE A PLACE FOR CITIZEN COMMENTS. CLERK IS STILL IN CONTACT WITH ELECTION SERVICES ABOUT THE REFUND FROM OUT VOTER MACHINE; ELECTION SERVICES SAID THEY ARE STILL WORKING ON A SOLUTION. THE TOWNSHIP HAS RECEIVED THREE FILLINGS FOR THE TWO SUPERVISOR POSITIONS, JIM KLOSTER FOR HIS PRESENT SEAT AND FOR DON DORFS SEAT HEATH GILLHAM AND RICHARD RAJENDREN.  CLERK MADE A REQUEST TO THE BOARD THAT A SECOND PHONE LINE BE PUT IN THE TOWNSHIP BUILDING, PRESENTLY THERE IS ONLY ONE PHONE LINE THAT FOUR DIFFERENT RINGS ARE DESIGNATED TO EACH PHONE, BRIANS, SANDYS, THE COMPUTER, AND THE FAX WITH ONE VOICE MAIL FOR BOTH THE SHOP AND OFFICE. THE CLERK REQUESTS THAT ANOTHER PHONE LINE BE FOR THE OFFICE ONLY AND THAT THE OFFICE HAS ITS OWN VOICE MAIL THAT WAY FOR THOSE THAT WISH TO ONLY GIVE A MESSAGE TO THE MAINTENANCE PERSON CAN AND TO THE OFFICE ANOTHER THE PHONE NUMBERS WILL REMAIN THE SAME ONLY THEY WILL HAVE THEIR OWN LINE.  ALFRED MADE A MOTION TO HAVE ANOTHER PHONE LINE INTO THE OFFICE AND DON SECONDED ALL IN FAVOR MOTION CARRIED. CLERK SPOKE OF THE TOWNSHIP BECOMING MORE UP TO DATE ON ITS OFFICE EQUIPMENT AND THAT THE MAINTENANCE COMPUTER IS VERY OLD AND CAN NOT GIVE THE MAINTENANCE SUPERVISOR THE CAPABILITIES NEEDED FOR HIS JOB, BRIAN SPOKE THAT HE WOULD LIKE A MORE UPDATED COMPUTER, RUSSELL STATED THAT SOME QUOTES BE SUBMITTED FOR BRIANS NEW COMPUTER AND THAT BRIAN GIVE THOSE TO THE BOARD AT THE FEBRUARY MEETING, ALFRED MADE A MOTION TO GET QUOTES AND RUSSELL SECONDED ALL IN FAVOR MOTION CARRIED. MOTION MADE BY JOHN TO ACCEPT THE CLERKS REPORT AND RUSSELL SECONDED ALL IN FAVOR MOTION CARRIED.

 

APPROVAL OF CLAIMS AND PAYROLL- DON SPOKE OF THE BILLING FOR ARMARK. DON FELT THAT THE COSTS ARE MORE THEN WHAT WAS AGREED ON BY THE BOARD FOR UNIFORMS, BRIAN TO TALK TO ARMARK AND REPORT TO THE BOARD IN FEBRUARY. JOHN MADE A MOTION TO ACCEPT THE CLAIMS AND PAYROLL AND RUSSELL SECONDED ALL IN FAVOR MOTION CARRIED.

 

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TREASURERS REPORT-RECEIVED A PAYMENT FROM ACH FOR $31,657.66 TO DEPOSIT TO ROAD AND BRIDGE $643.35 TO BUILDING $300.00 FOR A TOTAL OF $935.35. IN REVENUE $141,813.05 IN ROAD AND BRIDGE $227,182.26, LESS FIRE OF $2041.38 GIVES AVAILABLE MONEY AS $366,953.93 FIRE FUND MAPLE LAKE$1427.24, MONTICELLO $614.14, BLACKTOP $117.55, 97TH AMERY $29,384.88, CHARITABLE GAMBLING $2,490.26, LL-142ND $42,051.34, BLDG $5,691.10 CONTINGENCY $10,152.34, CHECKING $1070.45, CKS OUT $16,638.51 RUSSELL ASKED ABOUT THE CONTINGENCY FUND YEARLY CONTRIBUTION OF $10,000.00 ALFRED STATED THAT IT IS A YEARLY CONTRIBUTION. JIM STATED THAT A $10,000.00 TRANSFER FROM THE ROAD AND BRIDGE BE DONE. ALFRED MADE A MOTION THAT EVERY JANUARY A $10,000.00 TRANSFER BE DONE FROM THE ROAD AND BRIDGE FUND INTO THE CONTINGENCY JOHN SECONDED ALL IN FAVOR MOTION CARRIED. A MOTION TO ACCEPT THE CLERKS REPORT BY JOHN AND SECONDED BY DON ALL IN FAVOR MOTION CARRIED.

 

A REPRESENTATIVE FROM WSB BRUCE COCHRAN WAS IN ATTENDANCE TO DISCUSS THE EAGLE LAKE ACCESS PROJECT AND A POSSIBLE AVAILABILITY OF MORE FUNDS FROM THE DNR. AND ADDITIONAL $221,000.00 MAY BE AVAILABLE THIS CAN NOT BE USED FOR WETLAND MITIGATION OR RIGHT OF WAY NOR ENGINEER COSTS. THE TOTAL FUNDS THAT MAY BE AVAILABLE $321,000.00 FOR THIS PROJECT FROM THE DNR.THE TOWNSHIP MAY NEED TO BUY 10 ACRES; JIM ESTIMATED THE TOWNSHIP MAY HAVE TO PAY OUT FOR THIS PROJECT ABOUT $75,000.00.QUESTION PUT TO MR. COCHRAN WHAT WOULD OUR COST FROM WSB BE. HIS ANSWER HE DOES NOT KNOW AT THIS TIME, ALSO HOW DOES THE TOWNSHIP GET A WRITTEN COMMITMENT FROM THE DNR RATHER THEN A VERBAL? AGAIN MR. COCHRAN WILL TRY TO GET AN ANSWER. ALFRED MADE A MOTION THAT BRIAN MEET WITH MIKE NIELSON FROM WSB AND WORK ON THIS PROJECT, SECONDED BY JOHN ALL IN FAVOR MOTION CARRIED.

 

DON SPOKE OF HIS CONVERSATION WITH DAVE OF DAVE’S RECYCLING AND HOW IMPORTANT IT IS THAT DAVE KEEP AN OPEN COMMUNICATION WITH THE TOWNSHIP. DON MADE A MOTION TO REVIEW THIS TOPIC IN THREE MONTHS AND ALFRED SECONDED ALL IN FAVOR MOTION CARRIED. DON ALSO SPOKE OF HIS CONVERSATION WITH BIG LAKE LUMBER ON THE ROOF TO BE INSTALLED ON THE SALT SHED.  BIG LAKE LUMBER STATED THEY WILL HONOR THEIR QUOTE AND IT SHOULD BE STARTED IN THE SPRING OF 2006. BOARD LOOKED AT A COLOR CHART FOR THE ROOF AND ALFRED MADE A MOTION TO HAVE LIGHT STONE AS ITS COLOR AND JOHN SECONDED ALL IN FAVOR MOTION CARRIED. CLERK TO INFORM BIG LAKE LUMBER OF THE DECISION.

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MOTION BY JOHN TO HAVE THE CLERK NOTIFY THE WRIGHT COUNTY SHERIFF ON TWO RESIDENCES THAT FAILED TO RESPOND TO THE TOWNSHIPS REQUEST FOR THEM TO CLEAN UP THEIR RESIDENCE HOLKER AND MITCHELL, SECONDED BY DON ALL IN FAVOR MOTION CARRIED.

 

WRIGHT RECYCLING TO BE TABLED TILL APRIL.

EMPLOYEE HAND BOOK TO BE DISCUSSED AT THE FEBRUARY MEETING.

 

WAGE NEGOTIATIONS TO BE SCHEDULED FOR FEBRUARY 10, 2006 9AM. THIS WILL BE A CLOSED MEETING TO BE POSTED.TO FOLLOW BUDGET MEETING FOR 2006.

 

BOARD OF AUDIT TO BE SET FOR FEBRUARY 17TH, 2006 9AM.

 

OPENING OF QUOTES FOR CRUSHING AND HAULING- MCNAMARA FOR CRUSHING 15000 MORE OR LESS $2.42 CUBIC YD, SCEPANIAK  FOR CRUSHING 15,000 CUBIC YARDS MORE OR LESS $2.66

FOR HAULING MCNAMARA 15,000 MORE OR LESS $2.95 CUBIC YARD. SCEPANIAK FOR HAULING OF 15,000.00 MORE OR LESS $1.76 CUBIC YARD

 

ALFRED MADE A MOTION TO ACCEPT MCNAMARA BID FOR CRUSHING OF $2.42 AND TO ACCEPT SCEPANIAK BID FOR HAULING FOR $1.76, WITH NO ALLOWANCE FOR SURCHARGE FOR FUEL INCREASE, SECONDED BY RUSSELL ALL IN FAVOR MOTION CARRIED.

 

MAINTENANCE REPORT- BRIAN STATED HE HAS BEEN SANDING BECAUSE OF THE ICE BUILD UP AND HE PRESENTED TO THE BOARD A SURVEY OF THE PROPOSED EASEMENT ON THE LAKE IDA TILE PROJECT; ALSO SIGNS SEEM TO BE DISAPPEARING AND NEED TO BE REPLACED. MAINTENANCE PERSON MEL HAS NOT BEEN WELL AND CAN NOT BY DOCTORS ORDERS PLOW BUT CAN DO MISC. WORK.  JOHN MADE A MOTION TO ACCEPT THE MAINTENANCE REPORT AND TO HAVE THE CLERK FORWARD THE SURVEY TO THE TOWNSHIP ATTORNEY TO BE FILED WITH THE NECESSARY PAPER WORK THIS WAS SECONDED BY ALFRED ALL IN FAVOR MOTION CARRIED.

 

AUDIT OF CLAIMS- CK NUMBER 5155 TO WRIGHT HENNEPIN ELEC FOR $145.47, CK NUMBER 5156 TO BIRCHEM SANITATION FOR $23.40, CK NUMBER TO HSB FOR $96.02. MOTION BY ALFRED TO APPROVE AND SECONDED BY RUSSELL ALL IN FAVOR MOTION CARRIED.

 

TREASURERS FINAL REPORT- SPENT IN R&B $24,847.83, Revenue $3,607.26, 97 AMERY $25,188.00, LL-142 -$11,569.04 BLDG- $55.00 TO TRANSFER OUT OF THE ROAD AND BRIDGE TO THE CONTINGENCY FUND $10,000.00.

 

 

 

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MOTION TO ADJOURN BY ALFRED AND SECONDED BY RUSSELL ALL IN FAVOR MOTION CARRIED.

 

 

SINCERELY

SANDY FORSMAN -CLERK