REGULAR MEETING OF SILVER CREEK TOWNSHIP SUPERVISORS

OCTOBER 16TH, 2007

7 P. M.

UNAPPROVED

 

 

 

 

 

In attendance for the supervisor board, John Jones chairman, Heath Gilham Vice Chair, Jim Kloster Supervisor, Alfred Shenton Supervisor, Russell Nelson Supervisor, Clerk Sandy Forsman, Treasurer Lenore Johnson, Maintenance Supervisor Brian Opatz.

 

John called the meeting to order.

 

Pledge was recited.

 

Open form for citizen comments- Jim Hayes and Gene Smith asked to speak, Mr. Hayes spoke of the payment received for the crops removed on the property he rents on 127th ave. Mr. Hayes felt that the compensation was not enough and the board did not truly acknowledge the loss he had when the road was rebuilt. John addressed Mr. Hayes and spoke how the board arrived on the compensation. Jim also spoke on how after conferring with the township lawyer a compensation settlement was decided based on a survey the township had authorized for those with losses. Also no claims were given to the board for these losses so decisions were based on what the board thought fair and just.

Alfred stated that Mr. Hayes needed to submit a bill for his losses so that the board can review it and come to a decision. Mr. Hayes asked if the check sent to him should be given back, Jim stated no that any other compensation decided  by the board will be plus .

Gene Smith stated that he had not received any compensation for his loss, again Jim stated that no claim was filed with the township for his loss. Mr. Smith presented to the board his claim. Motion by Alfred for the board to accept the claims of Mr. Hayes and Mr. Smith for review, seconded by Heath all in favor motion carried.

 

Review and approval of the agenda- Motion by Russell to accept the agenda with any additions, seconded by Jim all in favor motion carried.

 

Consent agenda Items, Minutes of September 18th, Clerks report, Disbursements.

Motion to accept the minutes as written by Russell and seconded by Jim all in favor motion carried, Motion by Alfred to accept the clerks report and seconded by Jim all in favor motion carried. Disbursements, motion by Alfred to accept the disbursements and seconded by Jim all in favor motion carried.

 

Audit of Claims, check # 6499 to WSB for $16, 341.50, check # 6489 to Mat for $130.00, check # 6479 to First Minn for $2189.30. Motion by Alfred to accept the audit of claims and seconded by Heath all in favor motion carried.

 

 

(2)

 

Treasurers report- To deposit to R&B $5,463.08, Building $150.00.

Final total of funds from treasurers report- Revenue $130,857.03, R&B $87,389.54 for a total of $218,246.57.

Fire fund $7,224.29, Building $ 4,410.54, Capital Imp. $ 36.24, Contingency $ 20,863.53, ll 142nd $ 5,382.36, checking $409.90, checks out $ 5,241.34. Motion by Jim to accept the treasurers report and seconded by Heath all in favor motion carried.

 

New business- Township finances, board after discussion will view the township Road and Bridge standings after the November disbursements.

 

Letter from Wright County Highway Dept. This was a letter that stated that money was available for road signs from a grant but all the townships would have to sign this document in order for the funds to be available, Russell made a motion to have the chairman sign for the township and Alfred seconded all in favor motion carried. Chairman Jones signed and asked the clerk to forward.

 

Letter of credit for Pines Lake project- Since the bids came in less then expected the Stearns Bank issuing the letter of credit asked the township to reduce the line of credit from $509,796.59 to $405,000.00. Jim made the motion to reduce the letter of credit and Heath  seconded all in favor motion carried. Clerk to forward a copy of the motion to Tom Salkowski and the Stearns Bank.

 

Kathleen Mathews – Carried over from the October Planning and Zoning. A question was asked by a potential buyer for this property if the township could give a note of guarantee on the septic drain field that extended five feet into the right-of –way that in the future this would not be a problem if a resale should occur. Brian stated this road is not maintained by the township, Jim stated that although this is a public dedicated road it has never been accepted by the township so no assurances can be given. This information to be given to the realtor for the potential buyer.

 

Old Business- Legal seminar John attended and a conversation with Tom Salkowski on Planning and Zoning issues.

John spoke on his attendance at the county P&Z and information Tom Salkowski gave to the audience and board on the Stockholm and Middleville situation. A situation came up that a developer came in and wanted to build around a lake. The question was asked who certified the the lake shore? An evaluation had not been made. So when the county went to the site and the township involved to check there records on this they found that the documents were not complete and on many other permits documentation was not complete. Also nothing submitted to the county.

 

 

 

 

 

 

(3)

 

 

The question of Corinna Township handling there own P&Z was not the problem but that the township had not responded to the counties request for documentation that the county need to see if they were administrative and technicality ready for the task. They had not asked for information pertaining to tax rolls and other vital information needed to make the decisions . This was why a lawyer was hired by the county.

John talked about the legal seminar he attended and the information he received. He had the  clerk  make copies for the board.

 

WSB latest billing- After review of the billing that would make the consult fees over the agreed amount of $72,000.00 the board by motion by Heath and seconded by Russell all in favor motion carried to have John meet with Mike Nielson and state that this latest billing is above the agreed amount for the Eagle lake project.

 

Maintenance report- Estes avenue project complete, the sentence to serve helped to replace the board fence on 120th ave. Inspected the proposed roads for the Pines Lakes development and informed the contractor that it was not correct. Attended the maintenance Expo and learned many new things. Found a used shouldering machine that would save the township future costs since the township is tarring more and more roads. With hiring the equipment  to do the shouldering at $550.00 it would make the purchase of this machine at $3000.00 a cost savings. Motion by Alfred to purchase this machine and Jim seconded all in favor motion carried.

 

Motion to adjourn by Alfred and seconded by Heath all in favor motion carried.

 

 

Sincerely

Sandy Forsman-Clerk