REGULAR MEETING
SILVER CREEK TOWNSHIP BOARD
UNAPPROVED
The meeting was called to order by chairman John Jones, supervisors present Heath Gillham, Jim Kloster, Alfred Shenton, Russell Nelson, John Jones, Clerk Sandy Forsman, Treasurer Lenore Johnson, Maintenance supervisor Brian Opatz.
Pledge was recited.
Open form for citizens comments and concerns- Troy Dircks appeared before the board to request a second driveway to a shed he is building on his five acre property. The shed would be 32x60 feet. Jim made a motion to approve the driveway and Heath seconded all in favor motion carried.
Betty Loredo appeared with a petition from the residents on 105th st in favor of rebuilding the road and have the location corrected. These resident who signed the petition would like the Township to give a approximate cost of this project. There were ten residents who signed this petition. Alfred made a motion for this request to be entered into to the record, Jim seconded all in favor motion carried.
Approval of the Agenda- Motion to approve the agenda by Jim and seconded by Russell all in favor motion carried.
Consent Agenda- Motion by Jim to accept the consent agenda
which included the disbursements, clerks report and the minutes of
Jim spoke on the legislature passing a vote to let the townships use there regular voting methods at there March elections in 2008. This may change in 2009 and all township elections may then have to use the voting machines which have a cost that does not warrant the election numbers that vote. It may be more cost effective to change the March elections to November elections when general elections are, to balance costs. Further discussion at the 2008 March Annual Meeting.
Audit of Claims- Check # 6023 Minnerath $2,220.0, Check # 6024 Taylor Land Surveyors $ 1,210.00, Check # 6025 Nextel $106.24. Motion by Jim to accept the audit of claims and seconded by Heath all in favor motion carried.
Treasurers report- $579.46 s
deposited from
(2)
To Deposit $150.00Building Fund, $549.00 Road and Bridge.
To date in Revenue $144,398.98, Road and Bridge $11,349.50 for a total monies available $257,897.48.
In Funds Fire $7,215.77, Building $4,460.29, Capital Imp. 36.20, Contingency, $20,838.91, LL-142nd $5,376.01, Checking $415.05, Checks out $4,636.69.
Motion by Heath to accept the treasurers report and seconded by Russell all in favor motion carried.
New Business- None.
Old Business- Discussion with Mike Nielson from WSB Engineers for the Eagle Lake Landing project. Also in attendance Josh Halverson and the Township Attorney Tim Young.
Mike spoke on the misunderstandings and communication problem that happened on this project. Papers that were not filed properly that led to the state aid for this project being held up. He apologized and stated that when the project manager Bruce Cochran left the firm some paper work was not completed. He assured the board all procedures now were being completed, and the state funds will arrive soon at the county so that the venders will be paid. He also stated the project was on track as far as costs. Brian asked if the extra gravel that the Township had to have applied to Armitage was included in the total costs. Mike stated yes and that there may still be a few dollars left of the Grant after all bills are paid. Russell asked if the billing for the engineering could be more specific on items instead of just a billing amount. Mike stated yes. Board reviewed the final billing amount of $16,341.50.
Review of claims to John Gillham, Ken Brevick, Jim Hayes. Jim Kloster spoke on when consulting with the Township Attorney the best way to compensate the residents for any claims against the township concerning the construction of the road on 127th.
A survey was done by Taylor Land Surveyors to determine the exact amount of property involved for each resident concerned. The compensation was based on this. Tim Young the township attorney spoke as to the value of the trees involved on the Brevick property. Mr. Brevick was not paid at this time for his tree loss because there was some debate on to value of loss. Because Mr. Brevick kept the wood a different formula would have to be determined for compensation. The question being is the value of the property where the trees taken less? If so what. This to be determined at a fair and reasonable approach. All compensation at this time paid to Jim Hayes, John Gillham, Ken Brevick based on a fair and reasonable approach.
(3)
Maintenance Report- The seeding on 120 and 127th finished.
Brian stated that he was under the estimate for this project. Eagle lake was
blacktopped it still needs to be shouldered and black dirt put around the curves.
The Estes ave project was started the stumps have
been removed. Dewayne Hickman will start the work on the main road as soon as
it dries. Fall mowing has started. Sentence to serve from
Jim asked Brian if he felt that road construction will be on schedule next year and Brian stated he felt that the township is in good shape for next years construction.
John Gillham spoke on the wash out on his property and the need to have this problem fixed. Brian stated he was aware of the problem and it will be addressed. Motion by Jim accept the maintenance report and seconded by Heath all in favor motion carried.
Heath asked Brian about the window on the truck and asked if it will be repaired soon Brian stated it will be.
Tim spoke on Corinnas decision to have their own Planning and Zoning and issues they have to address in this decision. The paper work involved and the commitment of detailing this paper work. Mr. Young believed they have done a lot of their home work and have hired a reputable firm for consulting.
Motion by Jim to adjourn and seconded by Heath all in favor motion carried.
Sincerely
Sandy Forsman-Clerk