REGULAR MEETING OF THE SILVER CREEK BOARD OF SUPERVISORS

SEPTEMBER 19TH, 2006

7P.M.

UNAPPROVED

 

 

 

 

THE MEETING WAS CALLED TO ORDER BY BOARD CHAIR JIM KLOSTER, IN ATTENDANCE WERE CHAIRMAN JIM KLOSTER, VICE CHAIR JOHN JONES, ALFRED SHENTON, RUSSELL NELSON, HEATH GILLHAM. CLERK SANDY FORSMAN, TREASURER LENORE JOHNSON, MAINTENANCE BRIAN OPATZ

 

 

PLEDGE WAS RECITED.

 

OPEN FORM FOR CITIZEN COMMENTS, NONE.

 

REVIEW AND APPROVAL OF THE AGENDA, MOVED AHEAD WSB TO FIRST ORDER OF NEW BUSINESS AND TO ADD A LETTER FROM THE COUNTY FOR DISCUSSION. MOTION BY ALFRED TO ACCEPT THE AGENDA WITH ADDITIONS AND SECONDED BY JOHN ALL IN FAVOR MOTION CARRIED.

 

APPROVAL OF AUGUST 15TH, 2006 MINUTES- RUSSELL MADE A MOTION TO ACCEPT THE MINUTES AS WRITTEN AND IT WAS SECONDED BY JOHN ALL IN FAVOR MOTION CARRIED.

 

CLERKS REPORT-RECEIVED FINAL PAPER WORK FROM LAWYER ON VACATION AND FILING WITH THE COUNTY ON FREEMONT HEIGHTS.

RECEIVED A LETTER FROM RIVER SIDE OIL ON THE SALE OF THE COMPANY TO BEAUDRY OIL, JEFF MICHAELIS WILL STILL BE OUR CONTACT FOR FUEL.

AMNESTY DAY TOTALS – EXPENSES $5905.51 INCOME $4690.36 NET EXPENSE $1215.15.

ELECTIONS WENT WELL AND MACHINE WORKED WELL, WE HAD 121 VOTERS AND EXPECT TO HAVE A GOOD TURNOUT FOR THE GENERAL.

MOTION BY HEATH TO ACCEPT THE CLERKS REPORT AND SECONDED BY ALFRED ALL IN FAVOR MOTION CARRIED.

 

APPROVAL AND AUDIT OF CLAIMS-JOHN MADE A MOTION TO APPROVE THE CLAIMS AND RUSSELL SECONDED ALL IN FAVOR MOTION CARRIED.

AUDIT OF CLAIMS- CK # 5522 FOR WRIGHT HENNEPIN $255.00, CK #5506 YOUNG BROWN AND PAGEL $785.50, CK# 5491 GLORIA GILLHAM $156.70. MOTION TO APPROVE AUDIT OF CLAIMS BY ALFRED AND SECONDED BY HEATH ALL IN FAVOR MOTION CARRIED.

 

 

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TREASURERS REPORT

REVENUE$123,889.11, ROAD AND BRIDGE $125,868.12 AVAILABLE MONIES $249,757.23, FIRE FUND $7,014.92, 97TH AMERY $8,208.27, CHARITABLE $758.00, BUILDING $4,659.96, CAPITAL IMP. $46,833.59, CONTINGENCY, $20,434.46, LL-142ND $36,555.34, CHECKING $588.13, CHECKS OUT $1,248.96 TO DEPOSIT TO REVENUE $249.60, ROAD AND BRIDGE $1,201.90. MOTION TO APPROVE TREASURERS REPORT BY RUSSELL AND SECOND BY HEATH ALL IN FAVOR MOTION CARRIED.

 

 

NEW BUSINESS

WSB ENGINEERS- MIKE NIELSON WITH JOSHUA HALVORSON APPEARED TO UPDATE THE BOARD ON THE PROGRESS OF THE ARMITAGE AVENUE PROJECT (EAGLE LAKE ACCESS) AN ARCHEOLOGICAL EVALUATION WAS CONDUCTED, THE WET LAND DELINEATION REPORT HAS BEEN COMPLETED, A WET LAND MITIGATION INVESTIGATION IS CURRENTLY BEING CONDUCTED, DETAIL DESIGN WILL BEGIN AS SOON AS PRELIMINARY DESIGN APPROVAL FROM THE DNR IS OBTAINED. CONSTRUCTION STILL ON SCHEDULE FOR THE SPRING OF 2007.BRIAN TO MEET WITH TERRY JEFFERY AND WRIGHT COUNTY SOIL AND WATER WITH A TOWNSHIP SUPERVISOR FOR DISCUSSION ON PROJECT.

 

KIM AND DENISE PORTTERFIELD- MR. PORTTERFIELD CONTACT THE CLERK AND STATED THAT HE IS TRYING TO CLEAN UP HIS PROPERTY AND TO COMPLY WITH THE BOARDS REQUESTS. BOARD INSTRUCTED THE CLERK TO SEND A LETTER TO MR. PORTTERFIELD THAT THEY WOULD LIKE TO SEE IMPROVEMENT IN 30 DAYS AND HOPEFULLY NO LATER THEN 60 DAYS ALL CONDITIONS MET.

 

EMPLOYEE PAY EQUITY ISSUES- A REPORT FILED BY THE CLERK IN JANUARY OF 2006 HAS MADE A RESPONSE FROM THE DEPARTMENT OF EMPLOYEE RELATIONS THAT THE BOARD FEELS MAY BE INCORRECT. A MOTION BY HEATH TO HAVE THE REPORT REVIEWED AND REFILLED BY THE TOWNSHIP ATTORNEY SECONDED BY ALFRED ALL IN FAVOR MOTION CARRIED.

 

MOTION BY ALFRED TO HAVE THE CLERKS HOURS FROZEN TO 15 HOURS A WEEK AND SECONDED BY JOHN ALL IN FAVOR MOTION CARRIED.

 

DISCUSSION  TOWNSHIP ELECTIONS TO BE MOVED TO NOVEMBER.- AS THE COST OF ELECTIONS ARE INCREASING AND IN 2008 THE NORMAL MARCH PAPER BALLETS WILL NO LONGER BE ALLOWED THE BOARD DISCUSSED THAT A PROPOSAL AT THE 2007 ANNUAL MEETING TO MOVE

 

 

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THE SUPERVISOR ELECTIONS TO NOVEMBER TO SAVE COSTS BE INTRODUCED.   

 

 

DISCUSSION TO COMBINE CLERK TREASURER- AS THE TOWNSHIP RESIDENTS ARE INCREASING AND SOON WE WILL REACH 2500 RESIDENTS A YEARLY AUDIT WILL BE REQUIRED, AT SUCH TIME WHEN OUR PRESENT TREASURER WISHES TO RETIRE THIS MAY BE AN OPTION TO CONSIDER.

 

 

LETTER FROM THE COUNTY-THIS LETTER CONCERNS A PROPOSED MEETING WITH A REPRESENTATIVE FROM EACH TOWNSHIP, THIS MEETING TO PROVIDE INFORMATION ON PLANNING AND ZONING PROCEDURES. JOHN JONES VOLUNTEERED TO ATTEND.

 

OLD BUSINESS- 120TH ST IMPROVEMENT. THE 120TH ST REBUILDING PROJECT WILL BE STARTED THIS FALL BY THE MAINTENANCE DEPT. AS TIME AND BUDGET MONIES PERMIT. MAINTENANCE HAS DONE SOME CULVERT WORK AND WILL START TO WIDEN AND ALIGN THE ROAD AT THE END OF 119TH ST. THROUGH THE LOWLAND AREA. DUE TO THE HIGH COSTS OF ROAD CONSTRUCTION THIS SEASON AS FUEL AND BLACKTOP PRICES HIT A NEW HIGH, THE TOWN BOARD OF SUPERVISORS AND THE MAINTENANCE DEPT DID THE BEST THEY COULD WITH THE MONIES THEY HAD TO WORK WITH. IT IS THE INTENTION OF THE BOARD AND THE MAINTENANCE DEPT TO GET 120TH UP TO TOWNSHIP SPECS. AND BLACKTOPPED IN 2007.

 

127TH ST. BRIDGE IMPROVEMENT- COUNTY WILL OPEN BIDS FOR THIS OCTOBER 10TH.

 

SILVER CREEK HEIGHTS DEVELOPMENT- AT THIS TIME THE ROAD WILL NOT BE ACCEPTED UNTIL A FEW THINGS ARE SETTLED. A LETTER OF CREDIT WAS PRESENTED TO REDUCE THE BOND PROVIDED BY THE DEVELOPERS FROM $232,000.00 TO $38,750.00 THE BOARD ACCEPTED THIS NEW LETTER OF CREDIT. HEATH AND JOHN TO REVIEW THE DEVELOPERS AGREEMENT THAT HAS BEEN REVIEWED BY THE TOWNSHIP LAWYER AND INSERTS MADE. AFTER WHICH THIS TO BE PRESENTED TO THE DEVELOPERS FOR SIGNATURE. TABLED TILL THE OCTOBER MEETING.

 

ESTES AVENUE-QUOTES WERE CALLED FOR THE ROAD WORK AND RECEIVED SEPTEMBER 13, 2006 1 P.M.. MOTION BY RUSSELL TO REJECT THE THREE BIDS AND SECONDED BY JOHN ALL IN FAVOR MOTION CARRIED.

 

 

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JOHN MADE A MOTION TO FOLLOW THE MAINTENANCE SUPERVISOR RECOMMENDATIONS TO HIRE HICKMAN’S OPERATOR AND RENT A DOZER SCRAPPER WITH A CAP OF EXPENSES OF $7,500.00 THIS WAS SECONDED BY ALFRED ALL IN FAVOR MOTION CARRIED.

 

MAINTENANCE REPORT-TOOK DOWN THE BUILDING ON ESTES AVENUE FOR THE REBUILD PROJECT WITH THE HELP OF SENTENCE TO SERVE OF WRIGHT COUNTY,PICTURES PRESENTED. PUT CULVERT APRONS ON THE PIPE OF 120TH ST. SWAMP,HAVE A CHANCE TO BUY BLACK DIRT FROM CHRIS KLEIN AT $1.25 A YARD FOR FERMAN SLOPES, I AM LOOK AT PRICING OF A POST HOLE AUGER FOR ENGINEERING DUTIES TO TELL TYPES OF SOILS WITH OUT HIRING A FIRM. A GOOD HEAVY ONE IS PRICED AT $1,200.00 BLADING ROADS AS IT RAINS, STARTED THE FALL R/W MOWING FOR THE SNOW SEASON. MOTION TO ACCEPT THE MAINTENANCE REPORT BY JOHN AND SECONDED BY HEATH ALL IN FAVOR MOTION CARRIED.

 

 

OTHER BUSINESS- COMBINE THE P&Z BOARD TABLED TILL THE OCTOBER MEETING.

 

RUSSELL MADE A MOTION TO AFFIRM THE LETTER DATED SEPTEMBER 15, 2006 TO THE FRIENDS OF THE LIBRARY CONCERNING THE PROPOSED MAPLE LAKE LIBRARY, JOHN SECONDED ALL IN FAVOR MOTION CARRIED.

 

 

MOTION TO ADJOURN BY HEATH AND SECONDED BY JOHN ALL IN FAVOR MOTION CARRIED.

 

 

SINCERELY

SANDY FORSMAN

CLERK